Submissions

Author Guidelines

Before you start

For queries relating to the status of your paper pre decision or post acceptance, please contact the Chief-in-Editor. These details can be found in the Editorial Team section.

Author responsibilities

Our goal is to ensuring a professional and courteous experience throughout the review and publication process. As an author, you also have certain responsibilities. Our expectation is that you will:

• Respond Promptly: Address any queries or requests related to your submission in a timely manner throughout the publication process.
• Ensure Accountability: Take full responsibility for all aspects of your work, including addressing concerns related to accuracy, integrity, or ethical conduct.
• Maintain Confidentiality: Treat all correspondence with the journal editor as confidential until a formal editorial decision has been made.
• Adhere to Research Ethics for Authorship:
  • Acknowledge all individuals who have made a significant and meaningful contribution to the research. Others who contributed less substantially should be recognised in the acknowledgements.
  • Do not include individuals who did not contribute or who have opted not to be associated with the work.
  • In line with COPE’s position on AI tools and Large Language Models (LLMs), these technologies cannot be credited as authors. As they lack the capacity for independent research design and accountability, authors must disclose any content generated or modified using AI tools, citing the specific name and version. Any sources used by the AI must also be properly cited and referenced. Common spelling and grammar tools are excluded from this guidance. The Editor and Publisher retain the right to assess and determine the appropriateness of AI tool usage.
• Ethical Considerations for Human Research: If your study involves human participants, you must assess whether ethical approval is required and provide relevant details as part of your submission. Please consult our guidelines on informed consent for further information.

Third-Party copyright permissions

Before submitting your manuscript, it is your responsibility to obtain written permission to include any third-party material (e.g., text, images, figures, tables) in your work. Please note that we cannot proceed with publication if any permissions are outstanding at the time of submission. The permissions granted must include the following rights:

• Non-exclusive rights to reproduce the material within the article or book chapter.
• Print and electronic rights.
• Worldwide rights for English-language publication.
• Perpetual use of the material, meaning there should be no time limitations (e.g., a one-year licence is not acceptable).

Open access submissions and information

The UrNammu Journal of Information Systems and Business Analytics (UJISBA) is committed to the principles of open access publishing, ensuring that all articles are freely available online to all readers immediately upon publication—without subscription or paywall barriers. Find out about Open Access Statement

Transparency and openness promotion statement

We strongly support transparency in research and encourage authors to uphold the following best practices:

• Cite and Reference All Materials: Clearly cite and fully reference all data, software code, and methodological tools used in your research.
• Use Persistent Identifiers: Where possible, include persistent identifiers—such as Digital Object Identifiers (DOIs)—when referencing datasets, software, or other digital resources. These ensure continued and reliable access to specific digital objects.
• Observe Ethical and Legal Standards: When citing data, ensure compliance with relevant international and national regulations concerning data protection, privacy rights, and other ethical obligations. For detailed guidance, please consult our Research and Publishing Ethics Guidelines.

Prepare Your Submission

Manuscript Support Services

We are pleased to collaborate with UrNammu Academy, a dedicated platform that connects authors with experienced professionals in language editing, translation, manuscript formatting, visual design, academic consulting, and more. Once you agree on a fee, their experts will support you in refining your manuscript to ensure it is submission-ready. Please note that this is an optional service, offered for authors who may benefit from additional support. Use of this service does not guarantee acceptance for peer review or publication.

Manuscript Requirements

Before submitting your manuscript to UJISBA, please review and follow the requirements outlined below. These guidelines are designed to ensure a smooth and efficient review and publication process. For additional support, refer to our structured how-to guides:

• Structure Your Manuscript Submission
• Write an Article Abstract
• Create an SEO-Friendly Manuscript
• APA Referencing Guide

* File Format

• Manuscripts must be submitted in Microsoft Word (.doc or .docx).
• A PDF version may be submitted as an accompanying file, but not as the sole format.
• LaTeX files are not accepted.
• Accepted figure formats are listed under the Figures section below.

* Article Length

• Research articles should range from 10,000 to 15,000 words, including:
  • Structured abstract
  • References
  • Text in tables, figures, and appendices
• Allow approximately 350 words per figure or table when calculating your total word count.

* Article Title

• Provide a concise, clear title, not exceeding 20 words.

* Author Details

• All contributing authors must be registered on UJISBA’s OJS platform, Find Register and Login HERE.
• Provide details in the order you wish authors to appear in publication.
• Each author's profile should include:
  • Full name (with middle names/initials, if desired)
  • Institutional affiliation at the time of research
  • Email address
• Ensure that all significant contributors are listed as authors.
• Acknowledgements should mention those who supported the research but did not qualify for authorship.
• Do not include individuals who did not contribute or who have opted not to be associated with the work.

* Biographies and Acknowledgements

• Upload biographies and acknowledgements in a separate Word document.
• Each biography should be no more than 100 words per author.

* Research Funding

• Disclose all external funding sources in the acknowledgements section.
• Clearly describe the funder’s role in study design, data collection, analysis, writing, and submission.

* Structured Abstract

Your abstract must follow this structured format (max 250 words, including keywords and classification):

Required sub-headings:

• Purpose
• Design/methodology/approach
• Findings
• Originality/value

Optional sub-headings (if applicable):

• Research limitations/implications
• Practical implications
• Social implications

* Keywords

• Include up to 6 concise and relevant keywords.
• Choose keywords that accurately reflect your paper’s focus.
• Editorial staff may revise keywords to align with house style and enhance discoverability.

* Headings

• Use clear, hierarchical headings:
  • Level 1: Bold
  • Level 2: Italics

* Notes and Endnotes

• Use sparingly and only when necessary.
• Indicate in-text using consecutive square brackets (e.g., [1], [2]).
• List and explain notes at the end of the manuscript.

* Figures

• Figures include charts, graphs, diagrams, screenshots, and images.
• Submit electronically at the highest possible resolution.
• Accepted formats: .ai, .eps, .jpeg, .bmp, .tif
• Figures created in other software should also be pasted into a blank Word file or submitted as a PDF.
• Number figures sequentially (e.g., Figure 1, Figure 2).
• Photographs should be labelled as Plate 1, Plate 2, etc.
• Each figure/table must have a clear captionand include a credit line or attribution, if applicable.

* Tables

• Submit all tables in a separate Word file.
• Indicate placement in the manuscript (e.g., “Insert Table 1 here”).
• Number tables using Arabic numerals (1, 2, 3...).
• Provide a brief title for each table.
• Use superscripts or asterisks where needed and explain them in footnotes.

* References

• All references must follow APA 7th Edition
• Refer to our APA Guide for detailed formatting instructions.

Submit Your Manuscript

To ensure a smooth and efficient submission process, please follow the steps outlined below. These guidelines will help you prepare, submit, and manage your manuscript from start to finish.

Before You Submit: Final Checks

It is the corresponding author’s responsibility to ensure that the manuscript is:

• Complete, well-formatted, and free of grammatical, typographical, or spelling errors.
• Aligned with the journal’s aims and scope. A mismatch may result in immediate desk rejection.
• Compliant with our Research and Publishing Ethics Guidelines.
• Cleared for all third-party copyright permissions.
• Formatted according to the Manuscript Requirements.

To preserve the blind peer review process:

• Avoid using self-identifying language such as “our previous research...” Instead, use neutral phrasing like “previous research has shown…”
• Do not reference unpublished work in the reference list.
• Upload acknowledgements and author biographies as separate files.
• Remove all author names and affiliations from the main manuscript and figures.

For a helpful checklist, visit Think. Check. Submit.

The Submission Process

• All manuscripts must be submitted through UJISBA’s OJS editorial system by the corresponding author.
• Submissions via email or third-party services are not accepted. Authors must submit directly through the OJS system.
• If this is your first submission, register for an account on the OJS platform. Returning authors may log in using their existing credentials.
• Your username will be the email address used during account creation.
• Don’t forget to add your ORCiD iD during submission. It will be embedded in the final article to help link your research to your profile.
  • If you don’t have one, register for free at https://orcid.org/.

After Submission: What to Expect

Confirmation Email:
You will receive an automated confirmation email, including your manuscript number. Use this number in all future correspondence.

Security Note:
If you suspect any email is fraudulent, contact: editor_ujisba@urnammuacademy.org.

Review and Decision Process

• Each manuscript is screened by the Editor for fit and basic quality.
• Suitable manuscripts are sent to at least two independent reviewers under a double-blind peer review
• Based on reviewer feedback, the Editor may recommend:
  • Acceptance
  • Minor revisions
  • Major revisions
  • Rejection

Our goal is to provide an initial decision within 60 days of submission. You can monitor your manuscript's progress by logging into the submission system. All status updates will reference your manuscript number.

If Your Manuscript Is Accepted

Open Access Publishing

• Upon acceptance, your article will be published on the UJISBA website under a Creative Commons CC BY 4.0 licence.
• You will be required to pay an Article Processing Charge (APC). Details can be found on our APC page.

Copyright and Licensing

• You will receive a link to complete and sign a licence agreement.
• Ensure your name, affiliation, and contact information are accurate.
• If you are unable to assign copyright, contact the Editor to discuss alternatives.

Proofing and Production

• Once the licence is received, your article moves into production:
  • Editorial checks
  • Copyediting
  • Typesetting
• Page proofs will be sent to the corresponding author for final review.
  • This is your only opportunity to correct minor errors.
  • Major rewrites are not permitted at this stage.

Once approved, the Final Version of Record will be published online with a DOI and added to the journal’s next issue based on the publication schedule.

After Publication

Sharing Your Work

• Visit our Open Access Statement to learn how you can reuse and share your article.
• For visibility tips, read our guide: Promote Your Work.

Corrections and Updates

• If you discover an error in your published paper, refer to our Withdrawal and Correction Policies.

Changes to Author Information

For post-publication authorship updates, see our FAQs.